Environmental Health Safety and Facilities Administrator

We are a customer experience and business optimisation partner for organisations who are ready to reshape and reinvent how they work and how they connect with those who matter most. We are not content with being good enough. And we never rest on our laurels.

We develop and deliver innovative, technology-led solutions to enable our clients to form stronger connections, increase loyalty, create efficiencies – and ultimately grow and confidently embrace the future.

We are shaping a better future for the world too. Empowering our people and communities, building an inclusive and diverse culture, reducing our environmental impact, and creating a resilient supply chain.

Future shapers. Experience makers.

12 Month FTC - Maternity Cover 

Start Date: ASAP 

Salary: £32,000 - £35,000

The role will support the Health & Safety and Facilities team by effectively dealing with administrative matters related to procurement, EH&S compliance and scheduling. This also includes the day to day administration and coordination of the department and its activities.

This position is site based.

Responsibilities and Activities but not limited to:

• Assist in the development, implementation, and maintenance of health and safety policies and procedures.
• Conduct regular inspections and audits to identify potential hazards and ensure compliance with health and safety regulations.
• Maintain accurate records of safety inspections, incidents, and training sessions.
• Assist in the investigation of accidents and incidents, documenting findings and recommending corrective actions.
• Coordinate and track employee training programs related to health and safety.
• Communicate effectively with employees at all levels regarding health and safety issues and initiatives.
• Participate in safety committee meetings and assist in the development and implementation of safety initiatives.
• Assist in the coordination of emergency response procedures and drills.
• To be the key contact for facilities in our UK Head Office, ensuring all queries are resolved. Working with facilities management provider to ensure building is secure, clean, and compliant with safety requirements and following up with our provider on a monthly basis to ensure completion of tasks.
• To order equipment for the offices and manage the purchase orders and invoicing process.
• Creating EHS weekly reports for the business, updating safety databases and ensuring accurate and robust maintenance of records.
• Maintaining our EHS & Facilities SharePoint site.
• Ensuring that internal and third-party inspections, maintenance and other scheduled visits take place by creating schedules and ensuring that external resources are booked to support them.
• Assisting with continuous improvement within facilities and the EHS&F team processes
• Collecting and reporting on key performance data including inspection results, facilities energy performance, and supplier performance.
• Controlling documentation for EHS compliance and facilities projects to ensure that records are accurately kept and easy to access.
• To cover reception as and when needed.
• Issue of ID and access badges for new hires/visitors and maintaining electronic records.

Collaborative Teamwork:

• Participate in a team based culture which identifies, communicates and addresses staff needs and contributes to cross team activities.
• Liaise closely with other members of the team to build/maintain good relationships and work on joint activities as required and optimise own and staff utilisation.
• Encourage and participate in own and staff learning, using inhouse e-learning and external providers to meet Health and Safety requirements.

Continuous Improvement:

• Contribute to team based culture and environment which strives for continuous improvement; and
• Make constructive suggestions for processes and procedures that will deliver efficiencies and service enhancement.

Skills and Abilities:

Essential

• Ability to deal professionally and effectively with people at all levels.
• Knowledge of health and safety regulations and standards
• Strong organisational skills and meticulous attention to detail.

• Excellent interpersonal skills including the ability to communicate effectively both in writing and face to face.
• Sound interpersonal skills; “can-do” attitude.
• Analytical skills.
• Health and Safety conscious
• Adaptable, flexible, able to thrive on challenges whilst handling a multitude of tasks and responsibilities.
• The ability to multi-task and prioritise your workload.

Desirable

• Awareness of Health & Safety legislation
• Knowledge of ISO45001, ISO14001
• Understanding of basic EHS legislation
• Computer literate - includes excellent knowledge of Excel, Word and PowerPoint    facilitation and presentation skills.
• Problem analysis and root cause identification.

Relevant Experience:

Essential

• Proven experience in a health and safety role
• Must be able to demonstrate a keen interest in continually improving our Health, Safety and Environment performance.

Desirable

• Ideally experience would be in a health and safety compliance or facilities role
• Able to work under own direction to maintain multiple processes and meet deadlines
• Experience of driving performance improvement.
• Continuous improvement initiatives.
• Excellent written communication skills.

Relevant Qualifications:

• Safety qualification (NEBOSH or equivalent)
• IWFM level 2 or above
• IOSH Working or Managing Safely
• DSE Assessor

It’s our differences that make our organisation stronger, and we work to ensure that all our colleagues’ voices are heard and that their aspirations are nurtured in a culture where people can grow and be 100% themselves every day, no matter their age, sex, gender, disability, ethnicity, sexuality, neurodiversity, or religion.  Not only are we a Disability Confident Committed Employer, but we also believe in continuously strengthening our female talent, standing with the LGBTQI+ community and celebrating our multicultural workforce.